Job Summary

    Working under the supervision of the Operation Manager, the Administrative Assistant will perform a variety of general administrative and clerical services. The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner.

    The applicant must be proficient in both Turkish and English languages, ready to handle mutliple tasks, and fexible with working hours.

Position Requirements

    • Administrative Diploma Or Secretary Diploma
    • Turkish and English profeciency in both spoken and written
    • Minimum three years’ professional experience in relevant field
    • Experience in relief sector
    • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
    • Ability to analyse and revise operating practices to improve efficiency.
    • Detail oriented and comfortable working in a fast-paced office environment.
    • Exceptional communication skills.
    • Exceptional reports writing skills.
    • Superior organization skills and dedication to completing projects in a timely manner.
    • Ability to adapt to new environment.

Responsibility

    • Actively participates in the department’s meetings;
    • Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives;
    • Operates office equipment such as computers, photocopiers, voice mail messaging systems and computer scanning equipment to complete department tasks;
    • Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Manager or designate;
    • Coordinates and organizes department meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and tends to other requirements of department meetings;
    • Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed;
    • Prepares meeting agendas, records and distributes meeting minutes, and maintains organized files of same;
    • Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the Manager, or designate;
    • Develops, implements and maintains WATAN procedures within the department;
    • Arranges for department team travel including making hotel accommodations transportation bookings;
    • Understands and adheres to all WATAN policies and procedures.

Job Code

WTG/AA/1003

Date

2018/03/30

Work Place

Turkey - Gaziantep